Today, we’ll be comparing the differences between in-house and professional document scanning.
Businesses are incredibly fast-paced nowadays. As such, you need to have the most efficient document management procedures in place to give your facility the best chance at success. One way to improve your business’s day-to-day procedures is by embracing the idea of document scanning. Turning paper documents into digital ones keeps your files more secure, and makes them easier to retrieve when you need them.
If you’re going to utilize document scanning, you’ll need to determine if you’ll be doing scanning in-house, or with help from professionals. Today, we’ll be comparing the differences between in-house and professional document scanning.
Costs
It’s easy to believe that the DIY approach to document scanning is cheaper. After all, you don’t have to pay a company to provide services that you perform on your own. Even though this is true, however, professional document scanning services actually end up being more cost-effective most of the time.
Professionals come with their own equipment, and mistakes are less likely to occur during the scanning process. With DIY scanning, you have to purchase, and maintain, your own scanning equipment. This doesn’t even account for the fact that you’ll be responsible for converting your own files into a digital format.
Scalability
As your business grows, you’ll want your document scanning software to be prepared for this growth as well. A professional document scanning company can find the right software to scale with the growth of your company. If you get scanning done in-house, finding the right scanning solution for your business could be much tougher.
Experience
Document scanning companies have years of experience managing different types of files. This will help them determine how to properly protect and organize your files as they get converted into a digital format. Trying to handle these tasks on your own can be a daunting thing to do if you don’t have scanning experience, which can lead to files being less safe, and tougher to organize and retrieve later.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.